In particular, simplified procurement procedures, Part 13 of the Federal Acquisitions Regulations, govern traditional GAP. Under these rules, a government buyer cannot use traditional BPA to purchase products and services that are not covered by simplified procurement procedures (SAP). Once an EPS is in place, buyers will still need to look for competition for purchases over $2,500. Buyers can meet this requirement by contacting at least three suppliers for quotes. Ideal BPA Suppliers Suppliers who are ideal for purchasing BPA are those who: (ii) have a description of the delivery or service purchased; (ii) Orders that exceed the micro-purchase threshold but do not exceed the simplified registration threshold. Undoubtedly, planning in advance makes the situation less tense. GSA calendar contractors can use BPA to predict how much of their goods and services will be needed in the future and manage their supply chain and production process appropriately. Action A-76 – For a Part 13 EPS, select “Yes” if the contract action results from an A-76/Fair Act procurement process, otherwise select “No”. The data is populated on a Part 8 BPA.

Micro-purchases for which the Electronic Money Transfer (EFT) method is not used as a means of payment and which do not need to be reported (see subsection 4.6). Purchases that use a government-wide commercial acquisition card as a purchase and payment mechanism, rather than simply using the acquisition card as a method of payment. A comprehensive purchase agreement (BPA) allows a government buyer to streamline the process of purchasing recurring goods and services from a group of GSA contractors. Government buyers can set a BPA by specifying a fixed budget for an expected good or service. The establishment of BPS agreements may be concluded by: (1) more than one supplier of supplies or services of the same type in order to ensure the most practicable competition; (2) a single enterprise from which a large number of individual purchases are likely to be made during a given period, with or below the simplified acquisition threshold; or (3) GSA Federal Supply Schedule Contractor (more information on this in a future article in the IT series). Buyers prepare EPS without a purchase requisition and only after contacting suppliers to make the necessary arrangements for: (i) purchase orders at or below the micro-purchase threshold. The order activity may place orders within or below the micro-purchase threshold with any BPA holder who may meet the agency`s requirements. The ordering activity should try to distribute these orders among BPA holders. When a government buyer sets up a BPA with a single reward, they have only one supplier to choose from, who must meet the BPA specifications. A buyer must decide whether a single supplier can meet all of their requirements to simplify the ordering process, as the buyer only needs to interact with one supplier.

In addition, single-allocation BPA can only be used for one year with a maximum of four option years. (A) The order activity shall provide a fair chance for any multiple BPA holder to be considered for any order that exceeds the micro-purchase threshold but does not exceed the simplified acquisition threshold, unless one of the exceptions set out in paragraphs 8 405-6(a)(1)(i) applies. The purpose of an EPS is to reduce the administrative costs of making small purchases by eliminating the need to draft a separate contract each time. If the government knows it will buy the same service or coin multiple times, it is easier to issue an EPS than to draft a new contract each time. Enter data in the Product or Service Information section. Estimated Total Order Value – This field does not apply to BPA for Parts 8 and 13. The General Services Administration (GSA) offers bpS for deliveries and services to government agencies under a GSA scheduling contract. GSA schedules simplify the fulfillment of recurring requisitions for supplies and services while leveraging the purchasing power of ordering activities by taking advantage of volume discounts, saving administrative time, and reducing paperwork. A Master Purchase Agreement (BPA) is a simplified method of meeting repetitive needs for supplies or services by establishing “expense accounts” with qualified contractors. BpAs must be set up for use by an organization responsible for providing supplies for their own operations or for other offices, facilities, projects or functions. The use of BPA does not relieve an organization of the responsibility to maintain obligations and expenditures in available funds and to carry them out in accordance with the Federal Procurement Regulations (FAR) 8.405-3. (2) For services that require a service description.

This applies to the implementation of a BPA that requires services at hourly rates, as provided for in the schedule contract. The applicable services are specified in the Publications of the Federal Supply Schedule and in the Contractor`s price lists. Solicitation procedures – The value of this data element is automatically populated with Subject to Multiple Award Fair Opportunity. When setting up an EPS, the government buyer must first determine whether they want an EPS with or with multiple rewards. Single-award BPA is less common because FAR prefer multi-award EPAs because it promotes greater competition and therefore better prices. (C) Only one source is qualified and capable of performing the work at a reasonable price for the government; or. Performance-Based Service Agreement – Specifies whether the contract action is a service PBA as defined in far 37.601. Competing Scope – The value of this data element is populated from the referenced federal procurement schedule.

Consolidated Contract – If the contract share is awarded by the DoD, or if the DoD is the financing activity of an order whose estimated total value exceeds the threshold based on the date of signature and the action represents a consolidation of the requirements of the contract, select Yes. It is the responsibility of the DOD to identify the requirements bound in the Interinstitutional Agreement. Type “No” if the order is not funded by the DoD or if the contract or order: (1) Multi-award BPA generally must not exceed five years, but may do so to meet program requirements. Foreign funding – If a foreign government or international organization funds a portion of the acquisition cost through foreign military sales, select “Foreign FMS Funds”. If a foreign government or international organization funds certain acquisition costs through means other than “Foreign Military Sales,” select “Non-FMS Foreign Funds.” If there is no foreign funding, select “N/A”. If the vendor`s name and address are used as search criteria that multiple vendors can display in the drop-down list, click the left side to make your selections. Subcontracting Plan – This data element does not apply to a Part 8 BPA and is required for a Part 13 BPA. Labour Standards (formerly the Service Contracts Act) – If the award is subject to Labour Standards (FAR 22.10), select Yes.

If the assignment is subject to labour standards, but the requirements of FAR 22.10 have not been met, select No. Select “Not applicable” if the dollar threshold is not met, if the procurement does not include services, or if one of the exceptions in paragraphs 22.1003-3 or 22.1003-4 applies. Far clause 52.222-41 “Labour Standards” – this corresponds to the labour standards on service contracts (formerly the Service Contracts Act). Mod No – `0` by default in a basic contract. Enter a unique value when you report a change to a basic contract. The change number must begin with an (A) or (P). The length must be six characters. Select “Yes – Service using PBA” for service contracts where: EPS benefits both the government buyer and GSA contractors. Less administrative overhead, advanced planning, and a potential increase in revenue volume are some of the benefits for GSA contractors. Cost Accounting Standards Clause – If the contract contains a Cost Accounting Standards clause, select “Yes – CAS clause included”. If the contract was subject to cost accounting standards but a waiver was approved, select No – Approved CAS Waiver.

If the contract is exempt from cost accounting standards, select “N/A – FCA exempt”. (FAR 30) Competing scope for referenced IDV – This field is not available for direct data entry. This field is linked to the Extent Competing field. The buyer of the state benefits because he has more flexibility and bargaining power because he is more competitive. BPA with multiple awards often last just over five years. Select Hardware Grouped Requirements if the requirements meet the grouping definition in FAR 2.101 and have an estimated value in FAR 7,107-4 Significant Grouping. B) BPA only provides for fixed-price contracts for – (2) services with prices set in the BPA for certain tasks to be performed; (iii) Request for quotation procedure. The order activity must provide a request that includes the service description and evaluation criteria (p.B. past experience and performance) to plan contractors to provide services that meet the needs of the agency. .